Electronic Storage Of Personnel Records

If records are maintained electronically contractors must ensure that the electronic records are maintained in compliance with the recordkeeping regulations that apply to all records. Federal and state agencies are increasingly permitting electronic personnel records. Additionally some files should not be kept together such as personnel records and medical files.

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Electronic storage of personnel records.

No loss of official personnel documents due to filing and routing errors. For example the dhs lets employers fill out and store i 9 forms electronically the eeoc has approved electronic records for title vii ada and adea documents and erisa regulations allow for electronic recordkeeping. Although electronic storage of personnel records is permissible under federal employment laws employers must be mindful of the statutory rules relating to document retention periods and. Paper based filing systems take up a lot of room especially when you factor in the files that must be kept even after an employee leaves.

60 1 12 60 300 80 and 60 741 80 require that contractors preserve complete and accurate personnel or. Specifically ofccp regulations at 41 c f r. Although electronic storage of personnel records is permissible under federal employment laws employers must be mindful of the statutory rules relating to document retention periods and electronic storage systems to avoid legal pitfalls. If your company is considering implementing a paperless human resources department read on for legal.

The space savings alone can be significant. Also the federal e sign law generally. There are numerous benefits to electronic storage of employee files. Electronic transfer of human resources hr data.

Reduced costs associated with storage maintenance and retrieval of records.

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